Simple Clear Comparison: Microsoft 365 vs Google Workspace

Microsoft 365 VS Google Workspace
Microsoft 365 VS Google Workspace

A short read 4 minutes

Simple Clear Comparison: Microsoft 365 VS Google Workspace

A simple comparison of apps and services using Microsoft 365 Vs Google Workspace. These are apps such as Excel, Word and PowerPoint and Sheets, Docs and Slides.

A Simple Comparison: Microsoft 365 VS Google Workspace

There is a difference in cost when comparing Microsoft 365 VS Google WorkspaceIn order to use Microsoft Excel and Word you must pay for Microsoft Office Suite, and install it on your computer, or subscribe to Microsoft 365. Google Sheets and Docs are part of Google Workspace, which is free to use, and no software installation is necessary as it is based in the cloud. Microsoft Excel and Word have been around longer and have more features than Google Docs and Sheets. Files in both options are saved automatically and can be collaborated on by people in different locations.

Microsoft 365 Excel VS Google Workspace Sheets. Which Is Best For You?

Excel is a Microsoft software program that uses spreadsheets to organise data and numbers. Google Sheets offers a lot of the same options as Excel, but not all of them.

Most of the features of Excel are found in Google Sheets, but some of the more advanced features are not included. Sheets are stored in the cloud in one file format but can be downloaded in different formats, including Excel.

Microsoft 365 VS Google Workspace: Word vs Docs

Word is a word processor program developed by Microsoft and is part of the Microsoft 365 package. It is the most used word processing program available. Word is an indispensable tool for most computer users to create documents. A Word document can easily be attached to an email and the recipient will be able to open, view and edit it as they are likely to have Word installed on their computer.

If you have an internet connection, you can access Google Docs on Google Workspace at any time of the day or night. The disadvantage is that if you don’t have an internet connection, you cannot access your documents. However, you can work on a document offline and upload it when you are connected to the internet.

Employees can collaborate on the same document at the same time and there is no confusion with different versions of the same document. You can allocate collaborators to work on a document so you can control who is able to edit the document.

Microsoft 365 Outlook Vs Google Workspace’s Gmail

Microsoft 365 Outlook is an application that is used mainly to send and receive emails. It also includes functions like managing calendar appointments, tracking tasks, storing names and numbers of contacts. The app is installed on your computer so you can type and read emails whether you are online or not.

Gmail is a web-based email service that is free in Google Workspace. It is popular as it has a large amount of storage space and you can access your emails anywhere, from any device, as long as you are connected to the internet.

A Gmail account is very secure. Google has implemented security so that no one else has access to your password. A Google account has to be created in order to access a Gmail account. Junk mail is kept out of your Inbox and is automatically sent to a Spam folder. Google has a reputation for having effective spam filtering.

Microsoft 365 PowerPoint Vs Google Workspace Slides

PowerPoint is a presentation program developed by Microsoft and comes with a Microsoft 365 subscription. With this software, you can create anything from a basic slide show to a complex presentation.

The presentation is like a slide show. Each slide can contain images, text, videos and sound which together tell a story. During a presentation, slides can be changed manually, or they can be set to change at pre-set intervals.

Google Slides presentations can be created in your browser without having to download software. Several people can work on the same presentation at the same time. You can control who is able to edit the presentation or who can just view it.

Microsoft 365 Teams Vs Google Workspace Meet

Google Meet, found on Google Workspace, is a preferred video conferencing platform for personal use, whereas Microsoft Teams, part of Microsoft 365, is mostly used for businesses and is an app that must be downloaded. Both Google Meet and Microsoft Teams are free for personal use but there are paid versions that have extra features. Microsoft Teams is more useful as a collaborative tool rather than just a video conferencing platform.

Storage: Microsoft 365 One Drive Vs Google Drive

Both Microsoft OneDrive and Google Drive are cloud storage systems. The two systems are similar in that they can be accessed from anywhere and in what they offer for storage and file sharing. If you need free cloud storage, Microsoft 365 OneDrive offers only 5GB of storage whereas Google Drive offers 15GB.

How does Training Compare? Microsoft 365 vs Google Workspace

Microsoft 365 can be trained onsite, online, or in a virtual classroom by an experienced training company. Google Workspace apps are easy to learn by watching videos online, but it helps if you have prior knowledge of Microsoft 365 apps like Excel and Word.


Where can I get training for Google Workspace?

Short videos are posted online giving basic instructions on how to use the apps that Google Workspace offers.

Where can I get training for Microsoft 365?

College Africa Group offers professional training in Microsoft 365. Their facilitators are capable and have many years experience in using MS Excel, Ms Word and all the other products that are offered by Microsoft. They also offer training in Mac Excel and Mac Word.

Press release:

I look forward to any comments and where your company has started using shorter workshop training sessions and our Work Ready courses. Arnold email

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Arnold has been involved with training since 2003 and is the Managing Director and Owner of College Africa Group, a national training company in South Africa.

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